Borrowing Privileges
Current Malone University faculty, staff, and administrators have equal privileges and responsibilities in their use of library materials. Adjunct faculty members have employee status while they are actively teaching or indefinitely if their departments grant them on-going contracts (e.g. teaching a class every fall).
Current employees can borrow most regularly circulating items for 3 months or until the employee’s contract end date (whichever comes first). The due date for collections with more restricted check-out periods can be extended for employees who are using the items for university business (e.g. faculty use in classes). All Malone library patrons can also borrow circulating materials from any OhioLINK, OPAL, or SearchOhio library by using links from the OPAL catalog. Borrowers simply select an item in the online catalog and type in their name and the barcode number from their Malone ID. Employee barcode numbers are also listed on the “Employees” tab in Malone Xpress. Requested items are usually shipped to Malone, but borrowers can also choose to have requested items delivered to any OhioLINK institution anywhere in the state. Employees are notified at their Malone email address when items are ready for pick-up. They can also monitor their own borrowing records by going to the Cattell Library web page and clicking “My Account.” Current Malone faculty, staff, and administrators are limited to 100 items out at a time.
Additional interlibrary loan services are available for current Malone employees. If a physical item is not available at Malone, OhioLINK, or through SearchOhio, current employees can complete an interlibrary loan request through the library’s web page or contact the interlibrary loans specialist. The interlibrary loans librarian will search a worldwide catalog to try to find a copy. Employees can also request journal articles that are not available in the Cattell Library or through one of our online databases. Most articles will be emailed to the requestor.
Media equipment must be requested through the Media Services department for pickup at the IT Help Desk in Haviland Hall.
Borrowers must present a valid Malone University ID card or barcode number to borrow library materials. The card-holder is responsible for any items checked out with that card. Faculty can access most of the computer databases from off campus using their regular Malone University logon and password.
Renewals and Returns
Employees will receive several reminder email notices for overdue items. These notices are sent as a courtesy service only. Borrowers are responsible to know the due dates for all items borrowed and to renew or return on time whether notices are received or not.
Most items will renew automatically. Items cannot be renewed if a hold is placed on the item by another patron.
When an item reaches 30 days overdue, the system automatically charges a replacement fee for each overdue or lost item. Charges vary by item type and lending institution. See the attached chart for more detailed information. If an item is lost, the Cattell Library and some other lenders will sometimes accept replacement copies of library materials (new copies of the same, or sometimes a more recent edition) plus the processing fee. Since this practice is not guaranteed, borrowers should always consult with a circulation supervisor before purchasing a replacement copy.
Circulation privileges will be suspended for employees who owe more than $50.00.
Databases
Library-provided databases are accessible when an employee logs on to any campus computer. Off-campus access to databases generally requires remote authentication using the employee's regular Malone username and password.
Loan Periods
Malone Items
Regular circulating books, CDs 3 months or end of contract (1 renewal)
DVDs, curriculum items, tests 1 week (2 renewals) *
Reference, periodicals, archives in library use only
* The circulation desk staff can extend due dates for professors for Malone items being used to teach a class.
OhioLINK/OPAL items
Books, CDs 6 weeks (6 possible renewals)
DVDs, videos 1 week (no renewals, no grace period)
SearchOhio items
Books, CDs 3 weeks (3 possible renewals)
DVDs, other media 1 week (no renewals)
Interlibrary loans
Books usually 4 weeks (determined by lender)
Articles copies to be kept by patron
Fines and Fees
Replacement costs *
Most Malone items $ 70.00 (includes $20 processing fee)
OhioLINK items $125.00 (includes $50 processing fee)
SearchOhio items $ 50.00 (includes $25 processing fee)
Interlibrary loans determined by lender
* Employees should always consult with a circulation supervisor before purchasing a replacement copy.
Other fees
Interlibrary loan articles free unless charged by lender
Copies can be scanned to email at no charge using a current Malone University ID card
Printing and copying charges are handled through the university's campus print balance.
Circulation privileges will be suspended for employees who owe more than $50.00.